What we keep, and what we never publish

Written to be read, not to be got past. If something here is unclear, ask, hello@seasonalrun.com.

Last updated 2 September 2026.

Four things worth knowing up front

• Your email and phone are never published. Not on a listing, not in a search result, not in any response this site can be asked for. They are held so that somebody can reach you, and they reach you only when you have said yes to a specific person.
• Nobody gets your contact details without your say-so. When someone asks to be introduced, they see the move and your first name. That is all, until you decide otherwise.
• We count visits, and that is the whole of it. Google Analytics tells us how many people come and which pages they read, nothing about the boat, the move, or who you are. There are no advertising trackers, nothing about you is sold, and none of it runs on the private links you get by email.
• There is no account to make. We do not hold a password for you, because there is nothing to log in to.

Only what you typed, plus two technical things

When you sign up

The form asks for your name, email, and optionally a phone number, along with the answers relevant to your role, where you are based, what licence or ticket you hold, which windows you work, or for an owner, the boat and the route. All of it is what you chose to type. If you tick the box, that consent is recorded too.

One box on the owner form is about later, not now. “Tell me about owner services later” means we keep your details so we can reach you if those ever exist, help selling her, surveys, or looking after her. The box comes ticked; untick it and nothing is kept for that. Either way it is never shared with anyone, nothing about you is sold, and you can ask us to drop it at any time. Unticked, your details are only ever used for the move you asked about.

When you ask to be introduced to someone

Your name, email, optionally a phone number, and the details of the move you described.

Two things you did not type

A salted hash of your IP address, not the address itself. It exists so that one person cannot submit the form five hundred times, and it is deliberately stored in a form that cannot be turned back into an address.

Your browser's user-agent string, the line every browser sends saying what it is. It helps tell a real submission from an automated one.

What is not collected

No location beyond the town you typed. No contacts, no calendar, no files. No behavioural profile. No payment details, because no money moves through this site.

Nothing goes public by accident

Signing up as a driver or a captain publishes you. Your listing goes on the browse pages as you press send, and it shows a shortened form of your name, roughly where you are based, what you hold, when you are free, and any line you wrote about yourself. It never shows your email or your phone. Signing up as an owner publishes nothing at all, you are posting a move, and it is read privately.

It never shows your email or your phone number. That is enforced in the code, not by habit: the part of the site that answers public requests can only return a fixed list of fields, and contact details are not on it.

Where a carrier has given a USDOT number and somebody has actually looked it up against the public federal record, the listing says so and says when. Where nobody has looked, it says that instead. It never implies a check that did not happen.

You do not have to ask. Every listing comes with a private link, it is in the email you get when you sign up, and on the screen at the time, and one click on it takes you off the public pages there and then. You can change what your listing says from the same link, or put yourself back on later. If you have lost the link, email us and we will do it for you.

The one place details cross, and only then

When somebody asks to be introduced to you, you get a private link. Opening it shows you the move and their first name. It does not show their email or their phone.

If you say yes, the two of you get each other's contact details at that moment. If you say no, nothing of yours is shared, and you do not receive theirs either. They are told you passed, and nothing more than that.

Those links are long random strings, which is what makes them work without a password. Anyone holding one can use it, so treat a link like the thing it is and do not forward it on. An unanswered ask expires after fourteen days.

Because the link is in the web address, that page is set never to be indexed by search engines and never to pass its address on to any other site.

Who else sees anything

Being honest about this matters more than the list being short. It is now a short list.

• Cloudflare hosts the site and holds the database. Every visit passes through them, so they see your IP address the way any host does. There is no way round that for a site that exists.
• OpenStreetMap supplies the map tiles, and only on the trip planner, and only once the map is actually showing. They see your IP address while tiles are loading. Everything else on the planner works without the map.
• Google Maps only if you click a directions link on the planner, which is you choosing to go there.
• Google Analytics counts pageviews so we can see what is used and what is ignored. It sets a cookie and reports the visit to Google. It is analytics only, not tied to any advertising, and it is told nothing about the move or your contact details, those never touch a page it can read. It does not run on the private introduction, unsubscribe or listing links.

That is the whole list. The typefaces and the mapping library used to come from Google and from a public CDN, which meant those companies saw the address of everybody who so much as loaded a page; they are served from this site now. Google Analytics is the exception to “reading a page tells nobody”: it is told a page was read, and no more than that, not your name, not your email, not the move.

No advertising network, no data broker, no social platform. Nothing on this site is sold or handed to anyone for marketing.

A list of businesses, kept separately from yours

Finding drivers and captains is half the job, so there is a working list of transport companies, delivery captains and boatyards who have not asked to hear from us. It is built from public records, mostly the federal carrier register, and from businesses’ own websites. It holds a company name, a business address and phone, a business email where one is published, and a note about why they might be a fit.

It is kept apart from everyone who used this site, in its own table, and nothing crosses between the two. Nobody who signed up here is ever added to it, and nobody on it is ever added to the seasonal mailing list. It is not sold, not shared, and not used for anything except writing to somebody once to ask whether they want to be listed.

Those messages are written and sent by a person, one at a time, from an ordinary mail client. There is no automated sending, and the site has no ability to send to that list at all. If you are on it and would rather not be, say so at hello@seasonalrun.com and the record goes, whether or not you have ever had a message.

What is stored on your device

The trip planner and the calculators keep your working notes in your own browser so they survive a refresh. That data stays on that device, never reaches us, and is gone if you clear your site data.

There are no advertising or tracking cookies on this site at all.

How long, and how to be rid of it

Signups and listings are kept while they are useful, people work this corridor year after year, and a driver who listed last autumn usually wants to list again. Introduction records are kept so that both sides can look back at what was agreed.

Email hello@seasonalrun.com and ask, and it goes. You do not have to give a reason, quote a regulation, or prove anything beyond writing from the address on the record. You can also ask for a copy of what is held about you, or ask for something to be corrected.

If you asked for the seasonal email and want it stopped, every one of those messages carries a link that does it in one tap, with nothing to log into. It takes effect immediately, not in the ten business days the law allows. You can also just say so and it stops. It was never going to be more than two or three messages a year.

Stopping the email does not remove anything else, ask for that separately and it goes.

What this site cannot promise

This is a small operation, not a bank. The sensible protections are in place, everything travels encrypted, contact details are structurally kept out of public responses, the back office is behind a token, but no site can promise that nothing will ever go wrong. Do not put anything on here you would be unwilling to have seen.

If a breach ever affected your details, you would be told what happened and what was in it, without spin.

This page describes what the site actually does. It is not legal advice.

Contact

hello@seasonalrun.com reaches a person, and it is the way to ask for a copy of what is held about you, to have something corrected, or to have it removed. Also see the terms.

There is no support desk and no ticket queue, that email goes to whoever runs the site, and you will get a reply from a person.